Update on the Coronavirus Disease (COVID-19)

Updated as of March 26, 2020

An update on the coronavirus precautions at the Automotive Legal & IP World Summit, a decision has now been made to postpone the event.

This decision has been made based on the increasing risks of the spread of the virus across Europe and beyond. We tried our best to keep the conference without jeopardising the safety and security of our attendees, but the situation is such that we cannot in good conscious go ahead with the event.

The new dates are 02-03 June 2020 and the event will take place at the Radisson Blu Scandinavia Hotel, Düsseldorf. 

After months of preparation it is always unfortunate to postpone the conference but as mentioned safety and security of our attendees come first. Please be safe and exercise caution on a daily basis during this difficult time of the pandemic.

For more information please feel free to reach out to your your point of contact at Engaged Communication Encom. Alternatively you can also reach out to Manuel Rielo on +49 (0) 3222 109 2846 or manuel.rielo@encom-global.com

Updated as of February 26, 2020

Engaged Communications Encom is continuously monitoring the Novel Coronavirus situation to ensure the safety of our event participants and staff. We are taking comprehensive measures to ensure all attendees can participate in the conference safely and comfortably.

We will be following all recommended guidelines from the German Federal Ministry of Health (Bundesministerium für Gesundheit), German Federal Government (Bundesregierung) and the World Health Organization (WHO) as the situation progresses.

Despite the cancellation of some global events, many other significant conferences are still occurring. Note that the WHO is currently advising against the application of any restrictions on international traffic. At the moment we are not aware of any official travel warnings for Germany. For example, neither the USA nor Great Britain have issued any travel warnings for the entry to Germany.

Based on the information currently available on the outbreak, the German Federal Ministry of Health (Bundesministerium für Gesundheit) is recommending standard safety practices that should be instituted during any flu season.

For the safety of our event participants, we will institute numerous safety measures and guidelines to ensure everyone’s health and wellbeing including:

  • Keep up-to-date information on our event website pertaining to the status of the event, and precautions for attendees onsite.
  • Send email communications to registered event participants with any pertinent updates leading up to the event.
  • Provide plentiful sanitation stations onsite at the event with alcohol-based hand sanitizer and wipes, tissue and facemasks.
  • Provide signage onsite encouraging attendees to practice Respiratory Hygiene, ie to cover your mouth and nose with a flexed elbow or tissue (not your hands) when you cough or sneeze; avoid touching your hands, nose, and mouth to avoid transferring germs from surfaces; discard a used tissue immediately into a closed trash can, and wash your hands with an alcohol-based sanitizer and/or soap and water right away.
  • We will regularly sanitize all surfaces through the event space and communicate with the venues to do the same.
  • We will be sanitizing speaker microphones between each speaker’s use.
  • Request that anyone sick or experiencing any cold/flu-like symptoms stay home for their own safety and the safety of others, and consider substituting a co-worker to attend in their place.
  • We ask that any attendees onsite who might begin experience cold or flu-like symptoms (fever, cough, trouble breathing), to please seek medical care right away. We will have local medical care contact information available for all attendees and can assist any attendee with transportation to a local clinic.
  • Make an announcement to all attendees on the safety measures and guidelines before the start of the conference.

 

We are also asking all registered attendees to self-certify that if they have traveled to China in the last month, they ensure that at least 14 days have passed from the time they arrived from China to the event and that they have shown no flu-like symptoms in that time. If they have, we ask that for their own safety and the safety of other attendees, they substitute another attendee in their place and refrain from attending the event.

We will continue to regularly check the latest official information leading up to the event and encourage our event participants to do the same.

We understand that there is a lot of fear and uncertainty right now as we are in the early stages of the outbreak and a lot is still unknown, however, we want to ensure we’re making decisions based on factual recommendations rather than rumor or fear. 

Recommended Resources:

World Health Organization (WHO) Novel Coronavirus Daily Situation Reports (English Only)
https://www.who.int/emergencies/diseases/novel-coronavirus-2019/situation-reports

German Federal Ministry of Health (Bundesministerium für Gesundheit)

https://www.bundesgesundheitsministerium.de/coronavirus.html

German Federal Government (Bundesregierung)

English: https://www.bundesregierung.de/breg-en/news/ausbreitung-coronavirus-1725022

German: https://www.bundesregierung.de/breg-de/aktuelles/ausbreitung-coronavirus-1716188

Robert Koch Institute (German Only)

https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/nCoV.html